*NEW* There is a "Release Notes Checklist" attached to the bottom of this article. This .pdf covers most of what you see here and gives 'hands-on' notes for trying out all of these features. Feel free to use it yourself, or pass along to other team members to help with your own training.
Note from the PM: From a very technical standpoint on our end, this is actually FOUR different releases, but for most of our end-users, they are coming to you all at once, so we have consolidated the information here. Please be sure to check the List and Announcements information separately, as it goes into much greater detail.
Complete new look and added features for List Island
The List Island is our second most popular island (after the Portal Text Editor) and it was ready for an overhaul! We've added two more items to the List (Folder & Separator) and made some incredible "super-beefy" enhancements to the other five!
Important Note: No features have been removed, only enhancements have been added. Check these resources for all the information we have ready for you.
- Release Notes Checklist (attached to this article)
- List Island Guide (.pdf) & List Island Video
Root Level folders in the document repository have been modernized
We updated the Portal Document Repository in version 7.2. Now we have applied that modernization all the way up to the Root Folder level. (Portal Tools -> Manage Portal Documents -> Manage Folders)
Improvement: It's not just the clean "look-and-feel." You now have both the "Filter" feature and the improved 'security for readers/writers' at this this level now, too!
Birthday Island Improvement
Based on your feedback, the Birthday Island and Anniversary Island "name columns" now line up (visually) if they are stacked atop one another.
Rackspace Users - Time Zone Functionality Improvement
Based on your feedback, you now have the ability to choose your Portal's "Home Time Zone." This is a VERY exciting change for our Rackspace users, as they are no longer "forced" to use the Central Time Zone default. Click here for more information!
Using your Navigation, simply visit Module Tools -> Portal Framework -> Set Home Time Zone.
Use the Drop Down to select your Time zone, then click OK. This will cause all pieces of the portal framework to use the selected time stamp, including Documents, Pages, etc.
*Announcements will be added late April
*Help Desks will be added late April.
Quality of Life Improvements
We are committed to making small improvements where we can, and when able. These "toe-stub" fixes are small, but important, and often based exclusively on your feedback. Keep them coming!
"Open in a New Tab"
We have added this to our overall design standards going forward, and have gone back and added it in a few VERY important areas that you've said would make a difference. Namely, Edit User & in many areas of Workgroup Essentials.
"'Copy Link Address' for Documents and Folders"
You no longer have to enter a folder or document's properties to capture the URL link for the folder or document. You can do it right from the dropdown in the document repository.
"Improved Workgroup Essential Permissions"
The Email/ Email All and Alert/Alert All are no longer accessible to regular users and restricted to workgroup managers and assistant managers. Otherwise, anyone could send a MASS ALERT or MASS EMAIL, and this was causing some concerns. We now hide those two options if the user is not a workgroup manager or assistant manager.
"Improved Manage Users -> User Manager Experience"
The User Manager has been updated to the new grid. This means a cleaner, more modern looking experience. More importantly, it also means you can choose to display up to 100 items per page!
Announcements 7.4.0 - Feedback Release Improvements
We updated Announcements back in November 2020 with the 7.2/7.3 release. We got some great feedback from you, and are incorporating some of that now!
- Please be sure the updated .pdf guide for full details. Highlights are below. (You want the one for 7.4!)
- When exporting the Read Receipt excel file, the Subject, Author, and Date of the announcement are now part of the Excel file. If there was an attachment, the name of the attachment is included as well.
- Announcement "preview text" was just too light of a grey. This has been made darker, and has been added to our design standards.
- If an announcement is is edited by someone other than the original author, the editor now becomes the new author. (This is important to track who made what changes!)
- The four announcement 'default' sending options can now be set for the entire Workgroup. These boxes can still be overridden by the Announcement Sender at the time of the Announcement creation.
- Announcements now have four more button widgets: insert portal doc, insert portal page link, insert portal user link, and insert file.
7.4.0 Bug Fixes
Fixed: Emails from the Administrator - Previously, when the "All emails will be sent from the administrator email" box was checked, the portal would ALSO add the sender as a CC. This would cause a huge headache as the sender's inbox would get flooded. We have fixed this issue.
Fixed: Products & Services - A bug had appeared in Theme that turned the headers in the Products and Services application transparent. We have fixed this issue.
7.4.1 Bug Fixes
Fixed: Announcements - Line breaks will now behave as expected.
Fixed: Announcements - Impatiently and rapidly clicking "OK" will now only send one Announcement, not several.
Fixed: Anniversary Island - Typo. Users who are celebrating one year of service will now see One Year instead of One Years.
Fixed: Birthday Island (and others) - Grids with sort arrows were not behaving as expected. This has been repaired.
Fixed: OnSemble Theme & OnSemble Critical Layouts - Can no longer be deleted.
Fixed: OnSemble Theme - Will be automatically set on new installs.
7.4.2 Bug Fixes
Fixed: List Island - Lists connected to very large folders (containing many, many documents and sub-folders) have now been optimized for loading and will cause far less lag.
Fixed: List Island - Established customers who have been with OnSemble prior to v6.2 reported a bug that caused very old List Islands to not "convert" properly in 7.4.1. This has been fixed.