Note from the PM: From a very technical standpoint on our end, this is actually FIVE framework releases plus TWO Announcements releases, but for most of our end-users, they are coming to you all at once, so we have consolidated the information here.

Please be sure to check the List and Announcements information separately, as it goes into much greater detail. 

Features:

Complete new look and added features for List Island

The List Island is our second most popular island (after the Portal Text Editor) and it was ready for an overhaul! We've added two more items to the List (Folder & Separator) and made some incredible "super-beefy" enhancements to the other five!

Important Note: No features have been removed, only enhancements have been added. Check these resources for all the information we have ready for you.

• Release Notes Checklist (attached to this article) 
• List Island Guide (.pdf) & List Island Video

 

Root Level folders in the document repository have been modernized

We updated the Portal Document Repository in version 7.2. Now we have applied that modernization all the way up to the Root Folder level. (Portal Tools -> Manage Portal Documents -> Manage Folders)

Improvement: It's not just the clean "look-and-feel." You now have both the "Filter" feature and the improved 'security for readers/writers' at this this level now, too! 

 

Birthday Island Improvement

Based on your feedback, the Birthday Island and Anniversary Island "name columns" now line up (visually) if they are stacked atop one another.

 

Anniversary Island Improvement

Based on your feedback, you now have the ability to choose your how your portal displays the date of your staff anniversary. Choose from a 2-digit year, 4-digit year, or to not display the year at all. The Anniversary Guide has been updated to reflect this change.

Additionally, we have changed the single-digit months and days on the Anniversary Island to have "leading zeroes" to be more consistent with other displayed dates.

Product Manager Note: At this time, we consider the innovations/feature requests for the Anniversary Island to be complete and have closed that story. 

 

Rackspace Users - Time Zone Functionality Improvement

Based on your feedback, you now have the ability to choose your Portal's "Home Time Zone." This is a VERY exciting change for our Rackspace users, as they are no longer "forced" to use the Central Time Zone default. Click here for more information!

Using your Navigation, simply visit Module Tools -> Portal Framework -> Set Home Time Zone.

Use the Drop Down to select your Time zone, then click OK. This will cause all pieces of the portal framework to use the selected time stamp, including Documents, Pages, etc.

*Announcements and Help desks were added to this tool April 22, 2021.

 

Quality of Life Improvements

We are committed to making small improvements where we can, and when able. These "toe-stub" fixes are small, but important, and often based exclusively on your feedback. Keep them coming!

"Open in a New Tab"

We have added this to our overall design standards going forward, and have gone back and added it in a few VERY important areas that you've said would make a difference. Namely, Edit User & in many areas of Workgroup Essentials.

"'Copy Link Address' for Documents and Folders"

You no longer have to enter a folder or document's properties to capture the URL link for the folder or document. You can do it right from the dropdown in the document repository.

"Improved Workgroup Essential Permissions"

The Email/ Email All and Alert/Alert All are no longer accessible to regular users and restricted to workgroup managers and assistant managers. Otherwise, anyone could send a MASS ALERT or MASS EMAIL, and this was causing some concerns. We now hide those two options if the user is not a workgroup manager or assistant manager.

"Improved Manage Users -> User Manager Experience"

The User Manager has been updated to the new grid. This means a cleaner, more modern looking experience. More importantly, it also means you can choose to display up to 100 items per page!

 

"List Island Improvement"

Based on your feedback, the List Island now has an "Apply" Button so that you can safely save your progress as you go without leaving the Manage Content page. The List Guide has been updated to reflect this change.

 

"LatoWeb Improvement"

The portal uses LatoWeb as a default font in many areas. As of 7.4.5, YOU can now choose to use LatoWeb for consistency anywhere you could normally choose a font (PTE, Buttons, and more).

 

 

Announcements 7.4.0/7.4.2 - Feedback Release Improvements

We updated Announcements back in November 2020 with the 7.2/7.3 release. We got some great feedback from you, and are incorporating some of that now! 

• Please be sure the updated .pdf guide for full details. Highlights are below. (You want the one for 7.4!)
• When exporting the Read Receipt excel file, the Subject, Author, and Date of the announcement are now part of the Excel file. If there was an attachment, the name of the attachment is included as well.
• Announcement "preview text" was just too light of a grey. This has been made darker, and has been added to our design standards.
• If an announcement is  is edited by someone other than the original author, the editor now becomes the new author. (This is important to track who made what changes!)
• The four announcement 'default' sending options can now be set for the entire Workgroup. These boxes can still be overridden by the Announcement Sender at the time of the Announcement creation.

• Announcements now have four more button widgets: insert portal doc, insert portal page link, insert portal user link, and insert file.

 

Bug Fixes:

7.4.0 Bug Fixes

Fixed: Emails from the Administrator - Previously, when the "All emails will be sent from the administrator email" box was checked, the portal would ALSO add the sender as a CC. This would cause a huge headache as the sender's inbox would get flooded. We have fixed this issue.

 Fixed: Products & Services - A bug had appeared in Theme that turned the headers in the Products and Services application transparent. We have fixed this issue.

 

7.4.1 Bug Fixes

(Do you have custom software? If you are good for 7.4.0, you are ALSO good for 7.4.3)

Fixed: Announcements - Line breaks will now behave as expected.

Fixed: Announcements - Impatiently and rapidly clicking "OK" will now only send one Announcement, not several.

Fixed: Anniversary Island - Typo. Users who are celebrating one year of service will now see One Year instead of One Years.

Fixed: Birthday Island (and others) - Grids with sort arrows were not behaving as expected. This has been repaired.

Fixed: OnSemble Theme & OnSemble Critical Layouts - Can no longer be deleted.

Fixed: OnSemble Theme - Will be automatically set on new installs.

 

7.4.2 Bug Fixes

(Do you have custom software? If you are good for 7.4.0, you are ALSO good for 7.4.3)

Fixed: List Island - Lists connected to very large folders (containing many, many documents and sub-folders) have now been optimized for loading and will cause far less lag.

Fixed: List Island - Established customers who have been with OnSemble prior to v6.2 reported a bug that caused very old List Islands to not "convert" properly in 7.4.1. This has been fixed.

Fixed: Announcements - Read Receipts - An issue where former staffers were causing a problem with Read Receipts has been resolved.

 

7.4.3 Bug Fixes

(Do you have custom software? If you are good for 7.4.0, you are ALSO good for 7.4.3)

 

 Document Repository: Typo - When deleting documents there was a confusing typo. This has been fixed. 

 Framework: Public Pages - Public Pages can now be subscribed to and users will receive Alerts when those pages are changed.

 Framework: Page Copying - An issue was found where if one page was copied multiple times, or multiple times in succession, there would be an overly large amount of duplicate CSS stored in the portal that could only be removed via SQL script. This duplicate CSS was causing lag, copy-page-fails, and in some cases (for the user trying to make the copy) to have the portal crash and time out. This issue has been fixed. However, the script should be run "one last time" to clean up any lingering issues.

 List Island: Semi Colons in Link Items - Rarely, a URL will contain a semi-colon ( ; ). It was discovered that links containing semi-colons would break Link Items in a List Island. We have fixed this issue.

 List Island: Content Duplication - It was discovered that if a page had multiple List Islands on it, and also had other islands that caused a post-back, the List Islands would begin to duplicate content between themselves.  We have fixed this issue.

 List Island: PDF Downloads - We have changed the List Island so that PDF documents will now open in a browser tab instead of downloading. (PM Note: We plan to add this feature to other areas, such as PTE, & Portal Docs in the future.)

 

7.4.4 Bug Fix

(Do you have custom software? If you are good for 7.4.0, you are ALSO good for 7.4.4)

 

Document Repository: Mapped Documents - There was an infrequent, but frustrating issue where mapped network documents can enter a permanently 'locked' state and cannot be unlocked without the help of Technical Support. This is now fixed.

 

7.4.5 Bug Fixes -

(Do you have custom software? If you are good for 7.4.0, you are ALSO good for 7.4.5)

 Document Repository: Missing Columns - A Chrome update caused some of the columns in document history to be missing. This is now fixed.

 Dropdown Toolbar: Wrong colors - Some toolbars displayed the wrong color in certain portal areas. This has been fixed. (A 'layering issue' regarding toolbars will be fixed in 7.4.6)

 List Island: Duplicate Documents - If you were adding documents via a folder, collapsed the folder and returned, the documents would all appear again. This no longer happens.

 Portal Framework: Choosing Lato Web - Lato Web is our "default" font, used in a variety of places. Now, you can choose to use Lato in your PTE, Buttons, and anywhere you can pick a font from a drop down!

 Portal Framework: URL Pages and Deletion - For some reason, URL pages (or workgroups containing URL pages) could not be deleted. Now, you can.

 Portal Framework: Portal Latency/Conversations - As part of our ongoing work to improve portal slowness, we found an issue involving how Conversations interacted with non-portal-administrators. This has been improved.

 User Birthday Island: Missing Users - Users who had a birthday on the 29th of any month were hidden from the 'current month' view. They now appear properly.

 Workgroup Essentials: Alerts and Emails - When sending an Alert or Email via Workgroup Essentials, the 'To' field was not populating. Now it will.